Executive Administrative Assistant - Corporate Office

Executive Administrative Assistant - Corporate Office

Taguig City, Philippines Administration full-time ₱30,000 - ₱45,000 per month

Posted 4 months ago

Job Description

The Executive Administrative Assistant will provide high-level, confidential support to one of the C-suite executives or department heads within Central Heavenly Corporation's diverse portfolio. This role requires exceptional organizational skills, discretion, and the ability to manage a dynamic schedule and complex documentation. You will be the central point of coordination for the executive's office.

Key Responsibilities:

Calendar and Schedule Management: Expertly manage the executive's calendar, schedule meetings (internal and external), and handle travel arrangements and itineraries.
Communication Hub: Screen and prioritize incoming communication (emails, calls, and correspondence), drafting responses and ensuring all urgent matters are flagged.
Document Preparation: Prepare, edit, and format confidential reports, presentations (PowerPoint), corporate documents, and correspondence for executive review.
Office Coordination: Organize and maintain physical and digital filing systems, manage office supplies, and coordinate logistics for meetings and events.

Expense Reporting: Process and track expense reports, invoices, and departmental budgets with precision.

Job Requirements

Central Heavenly Corporation welcomes all qualified applicants and is fully committed to providing reasonable workplace accommodations to PWD applicants.

Educational Background: Bachelor's Degree in Business Administration, Office Management, or related field.
Experience: 2-3 years of experience supporting a senior executive or manager is essential. Experience in a large, diversified corporate environment is preferred.
Technical Proficiency: High proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms. Typing speed of at least 50 WPM is an advantage.
Soft Skills: Proven ability to exercise high levels of discretion and confidentiality. Must possess strong organizational and proactive problem-solving skills.
Work Setup Readiness: Must be comfortable with an on-site presence in Taguig City and occasionally working outside standard business hours to meet executive support needs.

Required Skills

Executive Calendar Management

Microsoft Office Suite Proficiency

Confidentiality & Discretion

Organizational Skills

Written Communication

Travel Communication

Prioritization

Time Management